Signed to kickoff, on autopilot.
Groundcrew reads your proposal, builds the project plan in ClickUp or Asana, spins up a branded client portal, and chases every missing asset — turning 20 hours of onboarding into 9 minutes.
The AI crew behind every clean kickoff. No credit card to watch the demo.
Extracted manifest
- Technical SEO audit — 47 checkpointsp.3
- Keyword strategy: 120 target termsp.4
- Content: 8 briefs / monthp.5
- Link outreach — DR 40+ placementsp.7
- Monthly reporting dashboardp.9
- Kickoff milestone — within 2 weeksp.2
Plays nicely with the tools you run on
Onboarding a client takes your team 15–20 hours. Groundcrew does it in 9 minutes.
Slide to see what the 25–40 step onboarding grind costs you every year.
Annual onboarding cost today (18h × client)
$73,440
You keep with Groundcrew
$72,828
Assumes the 15–20 hr industry baseline vs 9 minutes of review time per onboarding.
Three steps between signed and started.
01 · Manifest
Upload the signed SOW
PDF or DOCX, drag-drop or forward by email. Groundcrew reads every page and extracts deliverables, milestones, budgets, and stakeholders — each with a page-level citation you can click.
02 · Clear
Review, then approve
A split view: document left, extracted plan right. Verified items wear the green check; anything inferred waits in a Needs-review tray. Nothing moves until you say cleared for takeoff.
03 · Chase
Push, portal, and chase
One click builds the project in ClickUp or Asana, spins up a branded client portal, and starts chasing missing assets automatically until onboarding is done.
Your clients never make an account. They just tap a link.
Every onboarding ships with a branded portal — kickoff checklist, intake questionnaire, asset uploads, and step-by-step access-grant instructions for GA4, Meta, Search Console and more. Magic-link sign-in, mobile-perfect, your logo on top.
Acme Co × Northbeam
3 of 5 complete
- Brand questionnaire
- Logo pack upload
- GA4 access grant
- Ad account access
- Kickoff call scheduled
Day 0
Portal sent to client
Day 2
Gentle reminder — “2 items waiting”
Day 5
Firmer nudge, AM cc'd
Day 8
Slack escalation to account manager
Day 9
Client completes access grants
The crew never forgets a follow-up.
Outstanding items get chased on your schedule — gentle at day 2, firmer at day 5, Slack escalation at day 8. Quiet hours respected, weekends skipped, every send logged to the timeline. Pause any item with one click.
Pushes where your team already works.
ClickUp
Projects, lists, custom fields, assignees
Asana
Projects, sections, tasks, owners
Slack
Escalations + event notifications
Resend
Branded portal + chase emails
Stripe
Billing, trials, overage
Webhooks
HMAC-signed event stream
One clean kickoff pays for the year.
14-day trial on every plan. Overage at $12 per extra onboarding. Annual = 2 months free.
Starter
For boutique agencies getting their nights back.
$99 /month
- 5 active onboardings
- 3 team seats
- ClickUp & Asana push
- Client portals + chase engine
- Email support
Fair questions.
Our SOWs are messy — half of them are exported from Google Docs.
That's the point. Groundcrew's two-pass extraction grounds every item against the source with page-level citations, and anything it can't verify lands in a Needs-review tray for a human decision. Nothing pushes to ClickUp or Asana without your explicit approval.
We already have task templates for each service.
Keep them. Groundcrew matches extracted services to your templates by similarity and suggests merges per deliverable — you accept or reject each one. It merges, it doesn't replace.
Our clients won't log into another tool.
They never make an account. Clients tap a magic link, land on your branded portal, and check items off. No passwords, no signups — completion rates stay high because friction stays low.
What happens when a client goes quiet?
The chase engine sends a gentle reminder at day 2, a firmer one at day 5, and escalates to the account manager via Slack at day 8 — with quiet hours, weekend skip, and per-item snooze. The crew never forgets a follow-up.
Which tools do you push to?
ClickUp and Asana at launch, with idempotent re-sync (edit the plan, push the diff — no duplicates) and 24-hour rollback. Monday and Jira are on the roadmap.